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how to apply for special permits

How To Apply For Special Permits To Import Unregistered Medicines

Access to safe and effective medicines is essential for maintaining public health. However, there are times when patients require medicines that are not registered or available in their home country. In such cases, obtaining special permits for importing unregistered medicines becomes crucial. This guide will walk you through the step-by-step process of how to apply for special permits to safely and legally import these necessary medications. This process involves several steps and considerations to ensure compliance with regulatory requirements and the timely availability of necessary treatments.

For procurement teams and healthcare professionals seeking to import unregistered medicines, understanding the process of obtaining special permits is crucial. It allows for better planning, compliance, and timely access to critical medications. By exploring the steps discussed in this blog, you can gain a deeper understanding of the process and make informed decisions to ensure the smooth acquisition of special permits for unregistered medicine imports.

A step-by-step guide to obtaining special permits for unregistered medicine imports

Step 1: Research and Familiarization

As a first step, it is crucial to understand the regulations surrounding the import of unregistered medicines in your country. These regulations may vary significantly from one nation to another, and they are often subject to change. Research thoroughly and consult the relevant governmental agencies, such as the US-FDA, EMA, NHS, or equivalent, to stay up-to-date on the latest rules and requirements under their special access programs, such as the named patient program and the expanded access program. Understand the specific documentation, forms, and information required for the application process, to make the approval seamless and hassle-free.

Step 2: Compiling Medical Documents

Obtain a prescription or written recommendation from a licensed healthcare professional for the unregistered medicine you need. This step is vital as it ensures that the need for the medicine is legitimate and backed by medical expertise. Compile all relevant medical documentation, including patient records, medical reports, and promising clinical trial data from other countries, to justify the need for the unregistered medicine. Clearly articulate the medical necessity and the potential benefits of the medication.

Step 3: Identify Legitimate Sources

It is critical to obtain the unregistered medicine from legitimate sources. Look for reputable international pharmaceutical suppliers with a track record of providing genuine medications. Verify the authenticity of the source by checking for certifications, licenses, and customer reviews.

Step 4: Check Importation Laws

Review the specific laws regarding the importation of medicines in your country. Pay attention to details such as import limits, permitted dosage quantities, and any required documentation. Some countries may also have a list of restricted or prohibited substances that you should be aware of.

Step 5: Application Submission

Complete the application form accurately, providing all necessary information and supporting documents. Pay attention to timelines and submission requirements outlined by the regulatory authority. Most applications will require the following supporting documents –

  1. A valid prescription or written recommendation from a licensed healthcare professional.
  2. Detailed information about the medicine, including its name, active ingredients, dosage, and intended use.
  3. A letter of intent explaining why the unregistered medicine is necessary for the treatment and why it cannot be substituted with a registered alternative.
  4. Any other documentation specified by your country’s regulatory authorities.

Step 6: Review and Evaluation

The regulatory authority will review the application, assess the justification and medical need, and evaluate the safety and quality of the unregistered medicine. This may involve consultations with medical experts and assessments of manufacturing facilities. You will need to wait for the regulatory agency to complete their evaluation process before approving your application. This waiting period can vary significantly, so be prepared for potential delays.

Step 7: Approval and Issuance

Upon successful evaluation, the regulatory authority will grant the special permit for importing the unregistered medicine. The permit will specify the conditions, duration, and quantity allowed for importation.

Step 8: Customs Clearance

Once your importation permit is approved, you can proceed to import the unregistered medicine. Work closely with customs authorities to ensure a smooth clearance process. Provide all necessary documentation to facilitate the importation of your medication.

Step 9: Monitor Your Shipment

Track your shipment throughout the importation process to ensure that it arrives safely and on time. Make sure that the supplier uses a reliable logistics and supply chain that can deliver your medicine safely in a temperature-controlled environment, as needed. If you encounter any issues, contact the customs authorities or the shipping company for assistance.

Step 10: Comply with Post-Importation Requirements

After successfully importing your unregistered medicine, ensure that you comply with any post-importation requirements, such as reporting any adverse effects or disposing of packaging properly.


Understanding the process of obtaining special permits for unregistered medicine imports is vital for efficient healthcare procurement. At Eudaico, we have a deep understanding of global regulations and can thereby assist you in the process of applying for special permits. With our expertise, we can guide you through each step, ensuring compliance, on-time access to critical medications, and smooth logistics. Thus, we can be your reliable partner in making the process of obtaining special permits hassle-free and efficient. Contact us to know more!

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